You spend your days coaching, motivating, and keeping your clients on track—so why does it feel like your software is working against you? For trainers and studio owners who are tired of fighting with clunky tools, chasing late payments, and wasting hours on admin, the Zen Planner app might be exactly what you’ve been looking for.
With a single Zen Planner log in, you and your members get instant access to class scheduling, automated billing, attendance tracking, and branded mobile tools that make your business look as professional as it feels. And unlike the generic coaching platforms we feature in our [Top 11 Coaching Tools For Online Personal Trainers In 2025], Zen Planner is built for trainers running real, in-person operations—so you can finally focus on coaching, not chaos.
If you’ve been asking yourself how to stop the endless admin grind and finally find the right app to keep your business running smoothly, this review will walk you through every frustration you’re facing and help you decide if Zen Planner is the solution that can actually fix it.
Table of Contents
A Quick Look At Zen Planner App
When you run a busy fitness studio or a small but growing gym, finding a gym client management software that actually helps you breathe easier can feel like a never-ending search. Most apps try to do everything, but the Zen Planner app leans into something slightly different – it’s built for owners and trainers who want scheduling, billing, workout tracking, and attendance reporting to feel seamless instead of scattered.
Unlike other apps such as our full My PT Hub Review lean heavily toward online personal training tools and digital coaching features, Zen Planner focuses on the daily operations of your physical gym. It keeps your class schedules organized so your members can book without confusion, automates billing so payments never slip through the cracks, and even gives you a simple way to track each client’s attendance and progress without bouncing between multiple systems.
It might not have the same online coaching depth as others, but for a gym that runs mostly in-person classes or hybrid programs, it fills that sweet spot where day-to-day management finally feels easy.
PRODUCT HIGHLIGHTS
- Fully branded mobile app for iOS & Android
- Embedded class schedule widget for websites
- Real‑time class check‑in & attendance tracking
- Workout tracking with SugarWOD integration
- AI‑powered marketing & Voice AI lead capture
- Automated billing & payment processing
- Built‑in CRM for lead nurturing & automated engagement
- Advanced reporting dashboards & analytics
Pros & Cons
✅ Pros
✅ Branded mobile app
✅ Easy online scheduling
✅ AI lead capture
✅ SugarWOD workout tracking
✅ Automated billing & CRM
❌ Cons
❌ Can feel complex at first
❌ Support can be slow at times
Before You Buy
- Starts at $99/month, scales with active members.
- Built for gyms, studios, CrossFit, and martial arts schools.
- Core tools included, extras like SugarWOD or branded app are optional.
Is Zen Planner Worth It?
For gym owners looking for gym membership management software that cuts through the chaos, Zen Planner brings together scheduling, billing, attendance, and a branded mobile app in a way that just works.
RELATED: Everfit and Trainerize – Compare Features to Find the Best Platform for Growing Gyms
It’s flexible enough for small studios but powerful enough for growing gyms, letting you add integrations like SugarWOD only if you truly need them. Plans start at $99 per month and grow as you do, which keeps it approachable for most budgets while still feeling professional and complete.
Unlike many online coaching business tools that focus on remote programming, Zen Planner is designed for in-person, class-driven operations, which makes it a perfect match for studios and gyms but not always for trainers looking for pure online coaching solutions.
And when we put together our Top Coaching Tools list Zen Planner wasn’t added just to fill a list — The Nutrition Ports Team Added it because so many hybrid trainers need a platform that can seamlessly bridge their in-person classes with online programs, without turning management into another full-time job.
Hybrid trainers aiming to scale fast can also explore [Kahunas], [HubFit], and [Zenfit] for streamlined growth and automation.
Great For:
- Gym owners
- Studio managers
- Martial arts schools
- Hybrid trainers
- Boutique fitness facilities
Not Recommended For:
- Solo online personal trainers
- Coaches focused only on virtual programs
Zen Planner Specs
| Spec | Details |
|---|---|
| Price | Starts at $99/month, scales up |
| Available On | iOS & Android (Member + Staff App) |
| Class Scheduling | Classes, waitlists, check-ins |
| Billing & Payments | Automated memberships & sales |
| Workout Tracking | SugarWOD + belt/rank tracking |
Quick Guide: How To Get Started With Zen Planner
First off, Zen Planner is a powerful gym management software built to effortlessly streamline your operations, from day one. Begin by booking a demo with their team—they’ll walk you through setting up your class schedule, billing plans, and branded mobile app so your studio looks sharp from launch day.
RELATED: Read our: FitBudd Review –To Build A Custom Coaching App to Pair With Your Gym Management Tools
Once you’re live, use the bundled tools to add recurring classes or one-on-one sessions, enable waitlists, and launch key automations like membership payments and reminder emails—all designed to solve the common struggle of manually juggling calendars, invoices, and client follow-ups.
Finally, take advantage of their mobile apps (Member & Staff) to manage check-ins, track attendance or belts, and handle payments directly from your phone—so you stay in control without being chained to a desktop.
Zen Planner Studio
When you first hear about Zen Planner Studio, it feels like another piece of gym software, but the moment you see how it’s built for boutique spaces, you realize it’s something different. Now in this small piece we’re going to describe in detail but fast what this really is.
It takes the full Zen Planner system and tailors it for smaller studios and specialized gyms, so whether someone searches for Studio Zen Planner or is simply looking for a way to make their classes run smoother, they’ll see why it stands out. This is the kind of platform that helps you feel in control instead of buried in admin work, while still giving your members a professional, seamless experience every single time they book or train.
RELATED: PT Distinction – Flexible Coaching Platform Perfect For Small Studios Needing Custom Solutions
Here’s What Zen Planner Studio Brings To The Table:
- Custom Class Scheduling – Handles recurring classes, waitlists, and check-ins effortlessly.
- Automated Billing – Simplifies memberships, payments, and even retail sales.
- Branded Mobile Apps – Member and staff apps to keep everyone connected and organized.
- CRM & Engagement Tools – Tracks leads, nurtures clients, and keeps your community active.
- Reporting & Insights – Gives you a clear view of revenue, attendance, and growth trends.
(Zen Planner Studio) Pros & Cons
✅ Designed specifically for boutique studios and specialized gyms
✅ Branded mobile apps for members and staff included
✅ Automates billing and scheduling to save daily admin time
❌ Might feel overpowered for very small, one‑person studios
❌ Advanced features like CRM may take time to fully utilize
Pricing & Value
When it comes to Zen Planner pricing, the structure is refreshingly transparent: subscriptions begin at $99/month for up to 45 active members and tier upward—$129 for 46–60 members, $149 for 61–75, and so on, up to $267/month for over 251 or more members. Plans include all core “Studio” features at every level—no hidden add-ons—so you get class scheduling, automated billing, mobile apps, CRM, and reporting built-in.
There’s no public mention of a free trial on their site, but you can book a demo to see Zen Planner in action first. Translation: you pay one monthly fee, scale as you grow, and get full access without cluttered pricing tiers—exactly what smart gym owners need to budget confidently.
Guidance And Accountability
Zen Planner helps gym owners deliver rock-solid guidance and accountability through features that track attendance, identify no-shows, and trigger personalized outreach via automated emails—perfect for re-engaging members who fall off routine. Plus, with Jim Guru, their 24/7 live-chat assistant embedded in the platform, you get instant support whenever you hit a technical snag or simply need a quick tip.
RELATED: Coach Catalyst Review – The Coaching App Built to Keep Clients Consistent and Accountable
Together, these tools ensure you never lose sight of any member and always feel supported—exactly what serious gym owners want from their gym management software.
Zen Planner Vs Mindbody
Mindbody – PRODUCT HIGHLIGHTS
- Listing on Mindbody consumer app (2.8M+ users)
- AI-powered Messenger chatbot for 24/7 front-desk support
- Branded mobile app and web booking widgets
- Resource management & “Pick-a-Spot” seating for classes
- Integrated payments via Stripe, no monthly fees
- Marketing automations (email, SMS, referral programs)
Pros & Cons
✅ Large app marketplace exposure (2.8M users)
✅ Smart AI tools for booking and front-desk support
✅ Fully branded client-facing mobile and web tools
✅ Deep class/resource management with seating options
✅ Built-in payment processing without add-on fees
❌ Can feel complex for smaller operations
❌ Some key features (e.g., branded tools, AI) available only in higher-tier plans
Zen Planner Vs Mindbody: Quick Comparisons
When you start searching for the right platform to run your studio or gym, it’s easy to feel like every app promises the same thing—slick scheduling, billing that just works, and tools to keep your clients engaged. But once you take a closer look at the heavy-hitters in this space, two names keep showing up again and again: Zen Planner and Mindbody. They both help fitness businesses stay organized, but the way they approach it feels completely different, and that’s where the decision gets interesting.
Zen Planner keeps its focus tight, giving gyms, martial arts schools, and CrossFit affiliates everything they need to manage classes, automate billing, and stay on top of attendance, all while keeping pricing predictable—starting at $99/month and scaling based only on active members. Mindbody, on the other hand, goes beyond internal operations and leans into growth, offering marketplace exposure to over 2.8 million app users, AI-powered booking tools, and deeper marketing automations, but with those features often locked into higher-tier pricing plans.
In the end, the choice isn’t about which platform is “better”—it’s about how you want your business to grow. If you value simplicity and a system designed to keep your in-house operations running like clockwork, Zen Planner feels like home. If you’re ready to invest a little more for marketplace reach and advanced growth tools, Mindbody can help your studio pull in more clients and scale faster.
| Spec | Zen Planner | Mindbody |
|---|---|---|
| Price | From $99/month, scales by active members | Starter $129/mo, Accelerate $259/mo, Ultimate $399/mo, Ultimate Plus $699/mo |
| Available On | iOS & Android (Member + Staff Apps) | iOS & Android (Business, Check-in, Client & Staff) |
| Free Trial | No free trial, demo available | No free trial, demo available |
| Workout Variety | Classes, martial arts, CrossFit, PT | Fitness studios, gyms, wellness, personal training, spas |
| Marketplace Reach | No external marketplace | 2.8M+ users on Mindbody consumer app |
Customer Experience
Users consistently praise Zen Planner for its hands-on onboarding, U.S.-based support, and a culture that genuinely cares—so much so that owners report 20%+ revenue growth after switching. Users consistently praise Zen Planner for its hands-on onboarding, U.S.-based support, and a culture that genuinely cares—so much so that owners report 20%+ revenue growth after switching. CrossFit Krypton’s team highlights how the Kiosk check-in and clear attendance tracking streamline operations and build stronger accountability within the community.
Whether it’s the responsive support team or the all-in-one workflow from billing to attendance, Zen Planner creates a client experience that feels supportive, effective, and personal.
Customer Reviews
The Zen Planner Member App holds a 4.6 star rating on the App Store from over 6,700 users, with members praising its smooth booking and professional feel, like one user who shared, “Taking the trial class… shows me the professionalism of the app and the business.” On Capterra, it averages 4.3 stars, with gym owners highlighting reliable class tracking, strong U.S.-based support, and easy onboarding.
On the downside, the Google Play Member App sits at 2.6 stars from roughly 4,000 reviews, with reports of crashes, login problems, and slow loading, while some reviewers on Software Advice describe the interface as “clunky” despite quick support responses.
At Nutrition Ports, we always present the full picture. Zen Planner delivers real value in scheduling, billing, and member management, but we believe readers should also be aware of occasional stability issues so they can make a well‑informed decision about whether this app is truly the right fit for their business.
Final Verdict And Thoughts Of Our Zen Planner Review
If you’ve been searching endlessly for a coaching or gym management app that finally feels like it checks every box—without drowning you in unnecessary features or unpredictable costs—the latest Zen Planner reviews, user ratings, and hands-on feedback tell a pretty consistent story.
Zen Planner has earned its reputation as a reliable, full-scale solution for gyms, boutique studios, martial arts schools, and CrossFit affiliates that need a platform to handle scheduling, automated billing, and member engagement without making daily operations more complicated than they need to be. Its Member App shines on iOS with a 4.6 star rating from over 6,700 users, while some Android users have reported occasional hiccups, which is worth factoring into your decision.
For anyone sitting on the fence, wondering whether this is the right fit, remember two things before subscribing:
- Zen Planner starts at $99 per month, scaling only by active members, with a live demo available so you can see exactly how it works before you commit.
- Its polished experience on iOS is a standout, but Android users may want to test the Member App carefully during the demo to make sure it feels solid for their team.
And if you’re still not entirely sure if Zen Planner is the solution for your business, take a look at our Top 11 Coaching Tools For Online Personal Trainers In 2025, where we break down how Zen Planner stacks up against other SaaS platforms designed to help fitness professionals grow smarter and faster. In the end, the decision is about finding the system that feels seamless not just for your business, but for every client walking through your doors.
Full Rating:
Zen Planner is an all-in-one gym and studio management app designed to simplify scheduling, billing, and member engagement, giving fitness businesses the tools they need to run smoothly every day.
Full Rating
Product Brand: Zen Planner, LLC
Product Currency: USD
Product Price: From $99/month, scales by active members
Product Availability: Available on iOS & Android (Member + Staff Apps)
Editor’s Rating: ★★★★☆ 3.9/5
FAQs
How Much Does Zen Planner Cost?
Zen Planner starts at $99 per month for up to 45 active members, with pricing scaling by member count. A live demo is available, but there is no free trial.
Does Zen Planner Work For Both Gyms And Studios?
Yes, Zen Planner is designed for gyms, boutique studios, martial arts schools, and CrossFit affiliates, offering tools for scheduling, billing, member management, and branded mobile apps.
References
Zen Planner Official Website – Product details, pricing, and features.
App Store – Zen Planner Member App – Ratings and user feedback.
Google Play – Zen Planner Member App – Ratings and user reviews.
Capterra – Zen Planner Reviews – Independent customer ratings.
Software Advice – Zen Planner Reviews – Additional user experiences.
