What if the Best Studio & Gym Management Software in 2025 could finally take the weight of billing, scheduling, and member management off your shoulders? The answer is that it frees you to focus on coaching, growth, and building the kind of community your athletes never want to leave.
That’s why choosing a powerful, modern studio management platform is one of the most impactful decisions you’ll ever make as an owner. A strong platform helps you manage classes, handle payments, and keep your studio running with real stability.
It gives you freedom—freedom to focus on coaching, to expand into multiple locations, to finally run your studio like a business instead of a constant fire drill.
In this hand-picked guide from the Nutrition ports, we’ve nail down the very best studio and gym management software available in 2025, with real-world insights and in-designed journalist-description you won’t find anywhere else, Very easy.
Table of Contents
Arketa – The Studio & Gym Management Platform Trusted By 1,000+ Fitness Businesses Across The World
This is the “winner” “Arketa is the very first Studio Coaching Tool we’ve chosen to spotlight, a platform with a strong reputation and a growing presence across the United States.
→ Related picks Check out our full Guide: Top 20 Coaching Tools For Online Personal Trainers
Arketa Image Dashboard: Official
Arketa has built its reputation as one of the most complete management systems for fitness studios in the United States, a platform designed not only to cover the basics but to elevate the way owners run their businesses.
With Arketa, a studio can handle class registrations, recurring memberships, billing, and branded client apps under one roof, while also tapping into features built for growth such as on-demand video, livestreaming, and support for multiple locations. That mix makes it equally appealing for boutique yoga studios, mid-size gyms, and hybrid fitness concepts that demand flexibility without sacrificing polish.
→ Related picks, if you’re comparing Arketa with other strong options for yoga studios and multi-location gyms, check out this in-depth review:
– WellnessLiving Review
What sets Arketa apart is how it blends operational structure with the kind of branding tools that let a studio stand out in a crowded market. Owners are no longer tied to outdated systems or limited software stacks—they gain a professional-grade solution that scales as the business grows. Choosing Arketa means choosing a system that keeps your studio competitive, efficient, and ready for the next stage of expansion.
| Arketa | Details |
|---|---|
| Price | From $49/month (annual) + 3% fee + Stripe |
| Available On | Web, iOS, Android, Apple TV, Roku |
| Team / Locations | 1 instructor basic, multi-team & multi-location in higher tiers |
| Digital Content | On-demand library, courses, programs, livestreams |
| Branded Tools | Custom websites & mobile apps with SEO + automation |
- Price: From $49/month (annual) + 3% fee + Stripe
- Available On: Web, iOS, Android, Apple TV, Roku
- Team / Locations: 1 instructor basic, multi-team & multi-location in higher tiers
- Digital Content: On-demand library, courses, programs, livestreams
- Branded Tools: Custom websites & mobile apps with SEO + automation
Xplor Mariana Tek 2025: The All-In-One Yoga & Boutique Fitness Platform Taking Over The Industry
The yoga studio platform number one, boutique all-in-one system, coaching tools that go pretty hard in 2025, with its dominating presence. All over the world, mostly U.S, their multi-location is mindblowing.
There are software platforms built to keep your studio running, and then there are platforms built to elevate it. Xplor Mariana Tek belongs in the second category. Designed specifically for boutique fitness, it goes far beyond a standard scheduling tool by delivering a branded mobile experience that makes members feel like they’re part of something more exclusive.
→ RELATED PICK:
– Zen Planner Review
The technology behind it is sharp, seamless booking, flexible payments, and advanced reporting all work together in one ecosystem that is as intuitive for staff as it is engaging for clients. Even more compelling is the way Mariana Tek approaches retention — its gamification feature is a gimmick, it’s a system that measures progress, tracks milestones, and creates the kind of stickiness that keeps clients loyal.
Courtesy of Xplor Mariana Tek
Our full review goes really deep into the real value of these tools and what it means when you’re managing multiple locations or even considering franchise expansion. If you’re serious about scaling with precision, Mariana Tek deserves a closer look.
| Xplor Mariana Tek | Details |
|---|---|
| Price | $179–$285/month depending on package & studio size |
| Available On | Web, iOS, Android |
| Best For | Specialized fitness studios like yoga, pilates, barre & cycling |
| Main Features | Custom-branded app, Pick-a-Spot reservations, scheduling & payment tools |
| Support | Email, phone assistance & online help resources from Xplor |
- Price: $179–$285/month depending on package & studio size
- Available On: Web, iOS, Android
- Best For: Specialized fitness studios like yoga, pilates, barre & cycling
- Main Features: Custom-branded app, Pick-a-Spot reservations, scheduling & payment tools
- Support: Email, phone assistance & online help resources from Xplor
Technologies Wodify – How 5,000+ Gyms Use This All-in-One Platform To Boost Retention By 30% And Save 10+ Hours Every Week
App interface preview courtesy of Wodify
This sustainable platform has had a major impact on the fitness space market. Wodify is now a software for fitness studios, but what started as a simple CrossFit platform has now evolved into an all-in-one platform that replaces the patchwork of scheduling apps, billing portals, and performance metrics with a clean workflow that your trainers and members actually enjoy using.
Built around the daily rhythm of class-based training, it centralizes class and appointment scheduling, automated billing and contracts, member messaging, and performance logging, while Retain and real-time analytics quietly flag at-risk members and surface revenue opportunities before they slip away.
On the floor, Whiteboard and Kiosk give coaches a crisp command center for today’s programming, and the member app keeps athletes booking, logging results, and purchasing without friction.
Whether you run a CrossFit box, a functional fitness studio, or a hybrid facility with PT and classes, the platform gives you a single source of truth from first lead to long-term member. For owners, native automations, website options, the workout marketplace, and key integrations turn Wodify into a growth engine you can scale with confidence.
| Wodify | Details |
|---|---|
| Price | From $79/month, add-ons may increase total |
| Platforms | iOS, Android, Web |
| Essential Functions | Class scheduling, memberships, automated billing |
| Engagement | Workout tracking, leaderboards, retention analytics |
| Brand Options | Digital waivers, branded apps, website templates |
- Price: From $79/month, add-ons may increase total
- Platforms: iOS, Android, Web
- Essential Functions: Class scheduling, memberships, automated billing
- Engagement: Workout tracking, leaderboards, retention analytics
- Brand Options: Digital waivers, branded apps, website templates
Momence – The Next-Gen Solution For Fitness,Yoga & Wellness Businesses
App interface preview of Momence
Momence has literally most of those exclusive features that studios and gyms keep jumping between three to five different platforms to achieve — but here it’s all packed into one single place. From automated customer journeys to scheduling, payments, memberships, and even on-demand video libraries, Momence definitely position itself as another gym management tool, also it’s aiming to become the central nervous system of a modern studio.
The magic here is how much time you actually save by consolidating tasks that normally live in scattered apps. Imagine your front desk, communications, payroll, and client onboarding all speaking the same language, all inside one dashboard. That’s exactly where Momence shines.
And while the platform is impressively feature-rich, it still leans heavily into user experience. The app feels designed for 2025 — sleek, mobile-first, and built to serve both in-person classes and digital memberships. If your business is shifting toward hybrid models or simply wants a smarter system that scales with you, this is one worth watching closely.
→ Related picks
– Arketa App Review
Courtesy of Momence
| Specification | Momence App |
|---|---|
| Price / Fees | 3.9% + $0.30 online, 3.7% + $0.05 in-person |
| Available On | iOS, Android (customer app) + web access for staff |
| Scheduling & Booking | Supports classes, appointments, hybrid & multi-location |
| Marketing & Messaging | Unified inbox, email, SMS, automations |
| On-Demand / Video | Video libraries bundled with memberships |
